HYBRID EVENTS

One event. Two experiences. Expand your reach, drive revenue, and create a one-of-a-kind experience for your attendees, no matter where they are.

STAY CONNECTED. LEVEL UP YOUR VIRTUAL EVENT.

Customized. Valuable. Essential.

VEP can fully support your next hybrid event to harness the power of combined in-person and virtual event experiences. Hybrid events are beneficial solutions when many attendees who would typically attend in-person, can’t.

Our team will help you safely source a venue, configure a protected environment for on-site attendees, and facilitate an innovative, customized, and seamless experience for all guests.

Grow attendance numbers and increase sponsorship value.

Offer a centralized experience to establish a sense of community for both in-person and virtual guests.

Push the limits of your content mix and incorporate innovative, next-level digital trends.

Provide gorgeous, on-brand content that allows attendees to interact on any device for a continuous experience.

Your Brand is

OUR PASSION

Hybrid Event Creative

Impact Your Brand Delivery

Stage & scenic design • Video & animation • Experiential Design • Entertainment (Live and Virtual DJ services) • Event identity • Copywriting • Voice-overs • Opening Videos • Show Graphics

Your brand is our passion.

We will immerse ourselves into how you want to represent your brand and how you want to be perceived by your audiences. From setup to wrap, we cover each production element and how it will impact your message’s delivery.

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Hybrid Event Production

Create a Compelling Experience

Audio, Video • VEP LED Wall • Global broadcasts and live streaming • Teleprompters • Digital Signage/Monitors • Speaker prep • Technical support

Get the best of both worlds.

Create a compelling experience with highly-skilled virtual and live event production. VEP provides options for rich multi-view streaming technologies and high-quality video production.

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Hybrid Event Entertainment

Deliver a High-Quality Show

Virtual platform support • Presentation management • Speaker support • Video-on-demand • Remote recording • In-studio recordin • Analytics support

Never miss a critical moment.

To deliver a streamlined, high-quality experience, our in-house team of producers, technical engineers, and content designers make sure that you don’t miss a single critical moment.

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Approach

You approach us about your virtual event.

Discover

We get to know each other better.

Listen

We actively listen and explore your ideas.

QUOTE

We’ll create a clear as day, well-designed quote and present it to you.

DELIVER

We’ll fine-tune, deliver, and check-in at every step.

SHOWTIME!

Everyone is over the moon.

THE VEP EXPERIENCE

smooth process

Coming together for an event is about people. Simply put, we care. We want you and your guests to look and feel good.

Our well-developed process leads to better execution and higher client satisfaction through transparent quoting, set priorities, and asking the right questions.

When you are putting on a hybrid event you are making an investment. We’re humbled, grateful, and don't take that lightly.

their perfect event started here

rundles and associates logo

One day Rundles & Associates Events are gathering for in-person events, the next we are calling on long-time AV partners Verducci Event Productions to take us virtually with a live stream broadcast, and that is exactly what Verducci did. And, they performed it masterfully, with precision, and with the utmost attention to every detail around how the audience would react and be drawn into the production.

Their studio, green room space, and Covid-19 protocols are perfect, and essential to my clients who require the best-of-the-best in technical, lighting, and sound production for their streamed events.

If you are new to live/virtual events, your experience with Verducci will put you to ease as they will guide you through the technical and creative process.

Angela Rundles

Casa Contra Costa - Live Stream Broadcast

rundles and associates logo

One day Rundles & Associates Events are gathering for in-person events, the next we are calling on long-time AV partners Verducci Event Productions to take us virtually with a live stream broadcast, and that is exactly what Verducci did. And, they performed it masterfully, with precision, and with the utmost attention to every detail around how the audience would react and be drawn into the production.

Their studio, green room space, and Covid-19 protocols are perfect, and essential to my clients who require the best-of-the-best in technical, lighting, and sound production for their streamed events.

If you are new to live/virtual events, your experience with Verducci will put you to ease as they will guide you through the technical and creative process.

Angela Rundles

Casa Contra Costa - Live Stream Broadcast

THE VEP DIFFERENCE

Engaging. Purposeful. Strategic.

VEP will take the time to identify your goals and gather any tools you may need to execute these goals effectively.

We often hear a common misconception in our industry that all you need for a hybrid event is a virtual streaming provider. A successful hybrid event requires the same elements, planning, and features as an onsite event. Let us help you combine these elements to make your next event a great success.

  • Create high-quality, engaging content that considers both virtual and in-person attendees.

  • Lower your carbon footprint and increase guest’s well-being by reducing the number of in-person attendees.

  • Increase sponsorship value by doubling their exposure from increased attendance and beautiful custom-tailored graphics, stage design, and video production.

  • Set your event up for success with VEP’s onsite and offsite representatives that are dedicated exclusively to event production and attendee satisfaction.

what is a hybrid event?

Hybrid Events Are:

  • A seamless combination of technologies that evoke participation between virtual and live
  • An experience that considers everyone
  • Prioritizing both virtual and in-person attendees

Hybrid Events Are Not:

  • Prioritizing in-person audience before your virtual audience
  • Streaming keynotes from your mobile phone
  • Sharing a video after the event is over

internal vs external hybrid events:

Internal: For Gathering Internal Stakeholders 

Safely get everyone into the same “room” at once.

Ideal for:

  • Sales kick-offs
  • Global town halls
  • Large team gatherings
  • Company spirit weeks

External: For Dazzling Customers, Prospects, and Clients

Draw in more attendees while lowering your carbon footprint.

Ideal for:

  • Conferences
  • Trade shows
  • Customer conferences
  • Product demos

Virtual Fundraisers

Attendees can watch from virtually anywhere, like YouTube, Facebook, or Zoom—making it convenient for your guests to attend all from the comfort of their own space.

Video Production & Editing

Lights, camera, action! Increase engagement, build trust and provide high entertainment value at your next virtual event with high-quality video production.

Webcast Production

We’ll help connect all the dots to bring your audience together online. Make it next-level with interactive and on-demand solutions.

Meetings & Conferences

Bring your vision to life: from broadcast sets to custom productions. No attendee is out of reach with virtual events.

SKO's & CKO's

Motivate the whole team to share best practices, product updates, sales strategies and build overall team camaraderie.

Hybrid Events

One event. Two experiences. Expand your reach, drive revenue, and create a one-of-a-kind experience for your attendees, no matter where they are.

DJ Entertainment

We go beyond just playing music. Hire energetic, professional DJs and MCs who know how to keep your guests on the dance floor.

Digital Media Content

Increase brand awareness with high-quality digital media content.

Browse the Gallery

Check out the latest events produced by VEP.

CAPABILITIES

Virtual Event Services

Provide your guests with downloadable content, including additional materials like links to the speakers’ websites.

Send your slides to your guests before the event and allow them to click through at their own pace.

Consider how to involve your remote guests by enabling them to send questions via chat or instant messenger to help them feel more involved in the event.

Prepare materials ahead of time to keep your virtual event running smoothly such as a script, run of show, sponsorships, or pre-recorded segments.

A designated moderator can help build connections and coordinate information.

Creative Expertise is our favorite part of what we do.

  • Challenges create opportunities
  • We thrive on creating exceptional environments
  • Design-focused solutions
  • Strong graphic design implements captivating and unique logos, typography, symbols, and colors, making your brand stand out from the competition.
  • Having a lower third in your video can provide valuable information to your audience while keeping the content simple but engaging.
  • Graphic templates enable us to take your event to the next level and enchant and engage your audience through high-quality video production.
  • Motion graphics deliver complex ideas in a simple way that anyone—from children to the elderly—can engage with and understand.

Produce a show that has high entertainment value and the ability to connect with guests via a powerful content strategy.

Safety guidelines

We adhere to the following guidelines to keep your guests safe. If you have any questions, please reach out to us. We are happy to discuss any questions or concerns you may have regarding your event.

Temperature checks

All team members are required to check their temperature before leaving for an event. In the case that they do have a temperature, a replacement team member is on-call.

Hand Washing

All team members are required to wash hands multiple times during the event, especially after setup, prior to toasts, and anytime a microphone or any other item exchanges hands.

Masks

All team members are required to wear a mask. Though, it is up to the client’s discretion if they require them to wear it during an event.

Microphones

All mics will be sanitized and placed on stands.

Hand Sanitizer

Hand sanitizer will be available during the entire event for the team members and for guests to use.

Guest Interaction

All team members will remain at a safe distance when assisting or interacting with clients and guests.

Download Event Guide

Produce a show that has high entertainment value and the ability to connect with guests via a powerful content strategy.

VIRTUAL RESOURCES

The Latest from VEP

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Level up Your Virtual Event with Video Editing & Design 

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Your Perfect Event Begins Here

Our mission is to use technology, talent, and, customer service for your guests to create lasting memories, inspire positive change in the world, and achieve their dreams—all in a virtual environment.